Need a document notarized but don’t have the time, ability, or opportunity to meet with a notary in person? You may have another option.
Remote Online Notarization (RON) allows you to complete a notarization through a secure online session with a commissioned notary, using your computer, tablet, or smartphone. Instead of traveling to an appointment, you and the notary meet virtually, verify your identities, and complete the notarization electronically.
For many people, this offers a convenient alternative to traditional in-person notarization. And because Precision Notary offers Remote Online Notarization nationwide, you may be able to work with us even if you’re located outside Kitsap County, Washington.
If you’ve never used an online notary before, here’s what you should know before scheduling your appointment.
How Does Remote Online Notarization Work?
Remote Online Notarization uses specialized technology to connect a signer and a commissioned notary through a live audio-video session.
While the process may vary slightly depending on the platform and type of document, a typical appointment includes these steps:
1. Schedule your appointment. Provide information about your document and the notarization needed so the notary can determine whether an online appointment is appropriate.
2. Upload your document. Your document is submitted through the designated secure platform for preparation, or emailed to the notary.
3. Verify your identity. Before the session, you’ll complete an identity verification process. This may include credential analysis and knowledge-based authentication questions.
4. Meet with your notary online. At your scheduled appointment, you’ll connect with the notary through a live audio-video session. The notary will verify your identity, confirm your willingness to sign, and complete the required notarial steps.
5. Sign and receive your notarized document. Once the notarization is completed, your electronically notarized document will be available for download.
The entire process takes place online, so there’s no need to print documents, travel to an appointment, or arrange an in-person meeting.
5 Things to Know Before Your Online Notarization Appointment
A little preparation can make your online notarization appointment go much more smoothly.
1. Make Sure Your Document Qualifies
Not every document can be notarized online. Some documents, transactions, or receiving organizations have specific requirements that may affect whether Remote Online Notarization is an option.
Before scheduling, check with the person or organization receiving your document to confirm that they accept remotely notarized electronic documents.
This is particularly important for documents involving real estate, court filings, estate planning, or other transactions with specific signing requirements.
2. Have the Right Technology Ready
You’ll need:
- A computer, tablet, or smartphone with a working camera and microphone.
- A reliable internet connection.
- A modern, compatible web browser.
- A quiet, private location where you can participate without interruptions.
A desktop or laptop computer is often the easiest option, but a compatible mobile device may also work.
3. Have Your Identification Available
You’ll need an acceptable, current government-issued photo ID, such as a driver’s license, state identification card, or passport.
Depending on the identity verification process, you may also be asked to answer knowledge-based authentication questions based on information associated with your identity.
These verification steps help establish your identity before the notarial act can proceed.
4. Make Sure All Required Signers Can Participate
If more than one person needs to sign and have their signatures notarized, each required signer must be available to complete the necessary identity verification and participate in the online session.
If multiple signers are involved, it’s a good idea to coordinate schedules before booking your appointment.
5. Allow Time for Preparation
Although online notarization eliminates travel time, it still requires preparation.
Make sure you have your complete document ready, know who needs to sign, and understand any instructions provided by the organization requesting the notarization.
Avoid signing or dating your document in advance unless you’ve been specifically instructed to do so.
Is Remote Online Notarization Legal?
Yes. Remote Online Notarization is authorized in Washington State and many other states.
Washington notaries who hold the required electronic records and remote notary endorsements may perform remote notarial acts for signers who are not physically located in Washington.
However, notarization laws and requirements vary by state, and the receiving organization may have its own rules regarding electronic documents and remote notarization.
If you’re unsure whether your document can be notarized online, check with the receiving organization before scheduling.
What Are the Benefits of Remote Online Notarization?
For many people, the biggest advantage is convenience. But there are several other reasons to consider an online notary.
No travel required. Complete your notarization from home, your office, or another convenient location.
Access from outside your local area. You aren’t limited to finding a notary in your immediate community. A Washington-commissioned remote notary may be able to assist you even if you’re located in another state.
Flexible scheduling. Online appointments can make it easier to coordinate signers who have busy schedules or are located in different places.
Electronic documents. Your completed notarized document is available digitally, making it easier to download and share when needed.
A convenient option when in-person appointments aren’t practical. Whether you’re traveling, working remotely, or simply prefer not to travel, online notarization may be a good fit.
When Might an Online Notarization Not Be the Right Choice?
Remote Online Notarization is a convenient option, but it isn’t appropriate for every situation.
An in-person notarization may be necessary when:
- The receiving organization requires a traditional, paper-based notarization.
- The document or transaction isn’t eligible for remote notarization.
- The signer cannot complete the required identity verification.
- Technology or internet limitations prevent a successful online session.
- The circumstances require an in-person assessment or another form of notarization.
If an online appointment isn’t appropriate, a traditional mobile notary appointment may be a better alternative.
Need an Online Notary? Precision Notary Can Help.
At Precision Notary, we understand that getting important documents notarized should be as straightforward and convenient as possible.
Based in Silverdale, Washington, we provide mobile notary services throughout Kitsap County, including Bremerton, Poulsbo, Bainbridge Island, Kingston, Port Orchard, and surrounding communities.
We also offer Remote Online Notarization nationwide, giving clients outside our local service area another way to access professional notary services.
Whether you need a single document notarized or have a more involved signing appointment, we’re happy to discuss your needs and help determine the best option.
Ready to get started?
Visit Precision Notary to learn more about Remote Online Notarization or schedule an appointment.
You can also call or text (360) 865-4654 with questions.
Precision Notary is not a law firm and does not provide legal advice or prepare legal documents. We can explain the notarization process, but questions about document requirements, legal validity, or which documents you need should be directed to the appropriate attorney or receiving organization.
More Than Just a Signature & Stamp.
Precision Notary | Silverdale, WA & Nationwide Online Notary Services
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